Category Archives: direct quotes

To hand write notes or to use technology?

As you or your kids prepare to return to school (here in Georgia some schools open the first week of August) , you might be considering the purchase of technology for note taking.  Should you?

Years ago when I was a newspaper reporter, there were two kinds of technology to choose from:  a pen and reporter’s notebook or a tape recorder.  No laptops, tablets and smart phones then.  I opted for the old fashioned pen and paper for several reasons.

  • It was more reliable.  No machinery to malfunction, no tapes that could run out, no batteries that could die.  And my newspaper provided pens and reporters’ notebooks.
  • I thought more during interviews. With no tape recorder, I couldn’t tune out and let the machine do the work.  I needed to pay attention, to understand what the speaker was saying and to prepare follow-up questions.
  • Since I couldn’t write down everything, I needed to prioritize what was important either by summarizing or by quoting well-said ideas—of which there usually weren’t many. I became more of a paraphraser than a direct-quoter.
  • I could locate an idea from an interview quickly by paging through my notes. No need to hunt through long sections of tape for just one idea.
  • I wrote my final copy quickly. I could turn in a story and move on to the next one, while someone else was still transcribing from a machine, making me a valuable employee.

What has this to do with note taking in school today?  Research shows that college students who take notes by hand, paraphrasing and summarizing, do better understanding a lecture than do students who key in every word.  They do so for the same reason I wrote good interviews.  They listen.  They attempt to put ideas into a useful order and into their own words.  They question concepts as they listen even if they don’t raise their hands.  They focus.

On the other hand, technology has improved since my reporting days.  Today it’s possible to word search faster than I could page through my reporter notes.  If you remember to back up, your notes don’t get lost.  In fact, they exist in a cloud somewhere indefinitely, ready for you to access long after you’ve thrown out your composition notebook.

So should you buy note taking devices?  They rang from $200 to $600.  Many are in their infancy.

Here’s a compromise.  What if you hand write legibly, and when class is done or at the end of the day, take photos of your notes using your cell phone?  You always have your phone with you—right?—and so you’ll always have your notes as nearby as a clock on your phone.  If you have a reliable classmate, you can offer to photograph each other’s notes, and compare what you each thought important.

But can you hand write fast enough to keep up with your teacher?  For students no longer learning cursive, this can be a problem.  Maybe instead of investing hundreds in technology, invest $5 in a cursive handwriting notebook, and practice. Usually some combination of printing and cursive suffices for fast and readable handwriting.

For information about  note taking technology available, see an article by David Pierce in the July 16, 2018, edition of The Wall Street Journal, “Handwriting Finds Ways To Fit Into Digital Life.”

Limit indirect quotes and increase direct quotes to improve writing

What is an indirect quote?  Here are some examples.

  • Sia said that she was really tired.
  • Riley asked me for a pencil.
  • April told the dog to get off the couch.
  • Donald Trump urged Alabama voters to choose Luther Strange.3rd grader writing an essay.

What is a direct quote?

  • Sia said, “I’m tired.”
  • “Hey, how about forking over a pencil, Dude?” asked Riley.
  • “Jump down this second, you naughty pooch!” April yelled at her dog.
  • “Big day in Alabama. Vote for Luther Strange, he will be great!” tweeted Donald Trump.

Why are direct quotes usually better?

  • The middle man is removed. The reader can decide for himself what the speaker or writer actually said and meant.
  • The personality of the speaker often shows through the use of formal or informal vocabulary and sentence structure.
  • The vocabulary is sometimes more precise or colorful.
  • The reader experiences the immediacy of an event.

Are indirect quotes ever okay?  Yes, of course.  Sometimes indirect quotes are even preferred, such as

  • If a speaker / reporter needs to be brief. Sometimes a paragraph of direct quotes can be reduced to a handful of words.
  • If the writer thinks she might be accused of a misquote, an indirect quote can eliminate this problem.
  • If the writer wants to hide the actual words used because the speaker used foul language, grammatical errors or anything which might show the speaker in a bad light, paraphrasing can eliminate these problems.
  • If the identity of the speaker needs to be hidden, but could be learned from the way he speaks, then paraphrasing provides cover.
  • If the writer doesn’t remember the exact words or wants to summarize them, then indirect quotes work well.

Bottom line:  Use direct quotes when you can.  If you  write with direct quotes, your writing is likely to sparkle.

To paraphrase is not to summarize

Paraphrasing means restating, using your own words and grammar to interpret the essence of a document.  Paraphrases contain about the same number of words as the original.  In paraphrases, you write the ideas in the same order as in the original.  You include all the original ideas and details, but you use spot-on synonyms for all key words and you use your own phrasing and sentence structure.  To follow the original sentence structure, merely substituting synonyms for significant words, is plagiarism.girl writing and thinking

Summarizing also means restating while using your own words and grammar.  But summaries are much shorter than the original.  A summary includes all the main ideas, but names only the most important details.  Summaries need not follow the original document  in order of presentation of ideas, though a summary should identify the original method of organization.  Nor does a summary need to include information from every paragraph.  Hooks can be eliminated.

Summaries distill the focus of the original document into concise language.  If your summary seems like a list of data, then it is poorly written.  You should use logic to connect ideas.

Why are summarizing and paraphrasing so important?  If you can paraphrase or summarize an article well, that shows you understand the original.  Paraphrasing is much like translating from one language to another.  You leave nothing out while finding the right vocabulary, grammar and tone to express the original document’s ideas.  Summarizing is also like translating, but for an impatient listener who wants only the important ideas.

Using long direct quotes is frowned upon in both paraphrases and summaries.  The exception is if the original document contains famous phrases or words.  Even then, only snippets of the original should be used.  If you are paraphrasing Abraham Lincoln’s “Gettysburg Address,” for example, quoting “of the people, by the people, and for the people” would be okay since those words are so identified with the document.  But quoting the whole sentence from which those words should not be done most of the time.

If you are paraphrasing or summarizing a writer or document whose style is important–Hemingway, for example–then showing that style by using direct quotes would be necessary.  Another way to handle that style issue would be to write your paraphrase or summary in the style of the original document and then point that out to the reader.